Procurement & Purchase Order Management
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Increase the Efficiency of Purchasing & Invoice Management by as much as 95% - Add to Your Operating Profit

From manufacturing, to government, to healthcare, all organizations perform some sort of purchasing function. The timeless question for purchasing managers and organizations is How to do it better and where to realize additional savings.

Smart purchase order management can free up capital by reducing the inventory you carry. It can maximize your organization's buying power by aggregating the purchasing of all departments and locations and systematizing it - for essential items as well as for those hundreds of "incidentals" that add up to big dollars.

DCAS Software has developed the Purchase Order Management System to allow organizations to take control of their purchasing and invoicing functions which are all too often:

Paper intensive
Inaccurate requiring manual intervention to correct errors
Labor intensive often requiring duplication of efforts
Require a multitude of manual steps
Provide no means to monitor status of a given purchase order, order or payment

Our system reduces the cost of creating a purchase order from $150 to under $10.* This is an increase of efficiency of 95 percent! We are able to do this by reducing the time and/or number of people required to process purchase orders.

The fundamental philosophy behind DCAS' solution is to move to the usage of electronic documents. We have chosen EDI, a national standard for electronic document interchange, as the means by which purchase order and invoices are created, sent and managed.

By basing our system on EDI, we provide you with the ability to quickly and simply exchange purchase order and invoices with your trading partners. EDI gives users
a jumpstart in doing business on the Internet. With its industry - accepted transmission standards, EDI furnishes a sound structure for the data transfer component of Internet transactions, eliminating the need to recreate coded formats for documents like purchase orders and invoices.

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Transportation Management
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In the transportation business it has become increasingly critical that your organization is attached to the rest of the world via the Internet. One of the largest factors driving this requirement is the widespread adoption of EDI. Many organizations require that you possess the ability to send and receive EDI documents in order to be a transport provider..

Don't worry! EDI access does not need to be a prohibitively expensive capability to acquire - just ask us. When you are required to have EDI capabilities call DCAS Software Solutions.

We have layered fleet management software designed for managing TL, LTL, and city pickup/delivery fleets on top of our EDI software.

Our solution offers fleet managers the ease, security, and accuracy of our Internet based EDI exchange with the hands-on managerial capabilities of our fleet management software.

DCAS Software Solutions' system has a complete solution for your transportation needs including: order management, logistics management, warehouse management, transportation management, procurement management and electronic payment.

Manage Your Fleet and See Profits Rise
Managing your fleet is the only way to create an annual vehicle budget, which will directly impact the profitability of your organization. There are several key activities that need to be managed in order to increase the profitability of your operation.

Increase Availability, productivity and profitability
Schedule availability of trucks and trailers and other trucking equipment. Quickly identify whether or not you have trucks available to accept offers tendered via EDI or over the phone.

Avoid Costly Unscheduled Maintenance
Schedule maintenance for trucks and trailers. We give you the power to control "service and repair work." You gain instant access to your fleet information and repair history. Planning and scheduling preventative maintenance becomes an easy part of your operation. Once you update the vehicle repair history we automatically
reset the vehicle's preventative maintenance schedule.

Automate Dispatch
Accurate dispatching is a critical building block allowing you to increase utilization of your fleet. Timely dispatches ensure your vehicle is on time to the customer and it's final destination.

Interface with GPS Satellite Tracking
Observe the GPS determined position of a vehicle from a remote location at any given time. You will benefit by knowing the location of their cargo at any point in time. It can help you identify delays or forecast arrival times, plus you can be more effective at redirecting drivers to pick up additional loads in-transit, or for return legs.

Manage Driver Logs
Ensure the accuracy of your records for state and federal reporting. By automating the creation of driver logs and having them readily accessible you can quickly ensure that they sync-up with toll tickets, fuel receipts, dispatch records, shipping documents and payroll records

EDI Record Management
Manage all fleet transactions online. We support the full range of EDI formats including 204, 210, 211, 214, 810, 812, 820, 990, 997.

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Internet Based EDI VAN
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Who needs EDI?
Whether you are in shipping, purchasing, logistics, or operations you feel a daily time crunch that is a result of chasing paper instead of new business. We have three words for you - Electronic Data Interchange (EDI).

EDI provides several critical benefits to your organization.

1. It extends your organization by allowing you to win new business from the many vendors who exclusively use the EDI network to find service providers.
2. It positively impacts cash flow by eliminating lengthy waits for account receivable payments.
3. It increases productivity in your organization by minimizing paper shuffling allowing you to focus your resources on high value non-administrative activities.

Increase Revenue and Cut Operational Cost with EDI
DCAS Software Solutions uses the power and flexibility of the Internet to provide you with EDI access from anyplace at anytime. All you need is a connection to the Internet and Microsoft's Internet Explorer.

Congratulations! You are now ready to receive tenders for new business and send EDI documents to any one else on the global EDI network. In fact, you can exchange a variety of information via EDI including purchase orders, invoices, or any EDI defined documents.

DCAS Software Solutions EDI generation/translation software includes comprehensive data editing and error-checking. This ensures that the data is valid at the time of transmission, and when it is received.

 

Why DCAS Software Solutions for EDI?

DCAS Software Solutions Value Added Network (VAN) differs significantly
from other VANs. Most VANs require a client to dialup to a long distance number or lease an expensive connection to their VAN. This substantially increases the cost of your EDI solution. *Most VANS charge on a per byte basis which results in high transaction rates per document. We charge per document which substantially lowers your costs.

In some cases, our rates are one fifth the cost of our competitors. Our cost per load average $2.25 while our leading competitor charges $12.38 for the same
load order. (This is based on 1 load, 3 updates, 1 accept - 204, 214, 990).

You can enjoy the benefits of EDI at a fraction of the cost of purchasing, installing, and maintaining these complex systems of hardware an software at their own locations. You pay us a monthly subscription fee that varies depending on how many EDI transactions you perform.

DCAS Software Solutions has layered a complete solution for your supply chain needs on
their EDI application including:

Order management
Logistics management
Warehouse management
Transportation management
Procurement management
Electronic payment

 

Who do you want to EDI with?

Are you ready to do business with…

Heinz, Menlo Miller, Werner, Monsanto, Ocean Spray, Union Pacific, Lipton, JB Hunt, Cass Bank, Pillsbury, Kmart, Wal-Mart, Target, Clarks, Kendall LTP, Mallinckrodt, Seneca, Yellow Freight, Sports Authority, ACH Foods, Ozarka, VWR, Ace Hardware, Sears, Ourhouse.com, Walgreens, Williams & Associates and many more.